Graduation Trip 2025

+ Additional Details

Dates exclude travel to and from Rwanda. Participants are requested to arrive on May 11, and official programming will conclude on the evening of May 17. Pricing includes hotel stays for four nights including May 17. Transportation from the airport to the hotel will be provided by ASYV for those arriving on May 11. Transportation from Kigali to the airport will be provided by ASYV for those departing Rwanda on May 18.

ASYV relies on the generosity of those who travel to the Village to help us keep our gates open. Your participant fee supports the Village and the students who call ASYV their home.

Rates and what is included:

This all-inclusive trip costs $3,600 for single occupancy per person/$2,800 for double occupancy per person, including:

• Activities listed here
• Meals
• Luxury accommodations in Kigali and lodging at ASYV
• All ground transportation within Rwanda
• Guidance and support from experienced trip leaders, who manage the logistics and programming

Pricing excludes:

• Vaccinations/prophylaxis—ASYV highly encourages all participants to get the following vaccinations/prophylaxis. You are advised to consult with a physician or travel clinic regarding any other vaccines that are recommended ahead of your travel: Hepatitis A, Malaria prophylaxis prescribed, Tetanus, Typhoid
• Roundtrip airfare
• Visa for entry to Rwanda
• Incidentals and upgrades for hotel stays
• Trip add-ons including gorilla trekking
• The purchase of any alcoholic beverages, snacks, and bottled water (bottled water will be supplied on excursions and filtered water is available in the Village)
• Souvenirs

Supplements:

• Participants are invited to join an optional one-day guided safari during the trip for a supplemental cost of $475 per person.
• If you would like to book additional excursions before or after the trip program, you are invited to contact Jill Elias to connect you with a tour company for booking. Note: permits are required for gorilla and golden monkey trekking and are limited per day. Additionally, hotels book quickly so, we recommend contacting us as early as possible.
• Gorilla Trekking Add-On: If you are interested in booking gorilla trekking after the trip and traveling with others, ASYV will be coordinating a group add-on pending interest. The deadline to confirm is February 11, 2025 at which time full payment will be due to the tour provider. Pricing will be dependent upon interest (approximately $2,600 minimum, approximately $3,800 maximum). This trip package will include transportation, meals, trekking permit, and accommodations at Tiloreza Volcanoes Ecolodge. Permits cost $1,500 per person and are subject to availability.

+ How To Register

1. To register, please complete the registration form found here no later than February 10, 2025. As part of the registration process, all visitors must agree to ASYV’s Visitor Policy & Agreement, which includes our Child Protection Policy. The agreement can be found here.
2. Upon completion of your registration form, a member of the ASYV team will be in touch to confirm your registration and share pre-trip information, as well as an invoice for the trip payment. Pre-trip information will include recommended vaccines, information for obtaining a tourist visa (which can be purchased in the airport upon arrival or online in advance), and other details for the stay.

*Note: The minimum participants needed to run the trip is 6 people. Please do not book flights until you receive a confirmation to do so from ASYV staff.

3. A 50% non-refundable deposit for the trip is due by February 10, 2025. The remaining balance (including the supplement for the safari) is due no later than March 27, 2025. An invoice will follow your registration. No refunds will be made within 30 days of the trip.
4. The deadline to book travel for this trip is March 27, 2025. Participants should share flight information with visitors@asyv.org as soon as possible (no later than March 27, 2025).

A pre-trip call will be arranged for early April ahead of the trip.

*ASYV reserves the right to delay or cancel the Trip if determined by ASYV in its reasonable discretion that cancellation is necessary for the safety, security, or health of participants by notifying participants in writing (which can include email notification) at any time prior to scheduled departure. ASYV will use commercially reasonable efforts tonotify participants as early as possible prior to departure. In the event of such cancellation, ASYV shall provide a refund to participants with the exception of the 50% non-refundable deposit. Cancellation of any activities arranged directly by the participants shall not be the responsibility of ASYV.